Bringing your team together on day one for a meaningful kick off will set the tone for your team and how they’re expected to work together for the duration of your project. Create an agenda and share it ahead of time, expect to assign responsibilities, and create a clear action item list so that you can finish the kickoff feeling like things are being handled and moving forward.
Tribe partner, EventOPS specialize in creating planning and logistics software for events. In their recent webinar: 5 reasons to #ditchthebinder in 2018 they dished out their secret acronym to help you keep on track when designing your kickoff: DAY ONE
D decide on team organization and responsibilities
A Align goals and objectives for all stakeholders
Y Yield Actionable Items
O Open communication for questions comments and concerns
N Navigate any difficult items before they become distractions
E Excite the team
Make information accessible
Even the strongest of teams start to crumble if information is not easily accessible. Keeping important information, contacts, and plans inside your head or in a paper-based binder creates a bottleneck that's only going to slow the process down and frustrate your staff.
Using software here can help enormously. It’s secure, automatically organized and is accessible on any device, anywhere at anytime. As the overseer of the event, this tip also gives you the added bonus of being able to have a clear birds-eye-view of your wider team and all the activities that are happening at any given time.
It’s a marathon, not a sprint