Event Tech Tribe

Event Tech Tribe launching new tech this month at UNITE

Event Tech Tribe launching new tech this month at UNITE

The Event Tech Tribe, the federation of best-in-craft event tech companies, earlier this month announced UNITE’18 - their event tech user un-conference.  Now they’re set to wow everyone with the launch of new products and some sharp new tech experiences.

Replay: GDPR - Your New Normal

gdpr webinar v1 (1).png

So the May date came and went, and we're all living happily ever after with GDPR - or are we?! 

If you feel confident you did all the prep, but have some niggling doubts about the ongoing requirements and processes the GDPR requires you to have as your 'new normal' - then this webinar is for you. 

Our webinar hosts include
*Event Tech Tribe leaders and how we're making a new normal.
*Fileom’s Co-Founder Arvi Virdee - a GDPR expert ready to give his verdict on what the legislation means for event professionals moving forward.
*DocuSign’s EMEA Partner Manager Elaine Pakes, who gives us the lowdown on automating supplier management. 

Watch this webinar on-demand now!

Print vs Digital: A guide to marketing your event better than your competitors

To print or to upload - it’s the question everyone’s asking. As event marketers, we’re currently in the midst of an interesting period...Digital marketing has secured itself firmly in the fabric of how we promote our events, but digitals older stepsister is refusing to disappear, with big businesses still spending millions per year on traditional print advertising.

When you’re dealing with a set budget and are responsible for deciding on your marketing strategy things can very quickly start to feel a little overwhelming. Where should you spend your marketing dollar? Should you double down on your online advertising or spread your reach out evenly across multiple different platforms? For this event tech tribe guide, we’re breaking down the difference between the different advertising platforms and share some tips and tricks that will help you navigate the busy world of event marketing.

Breaking it down

Unfortunately for you, the decision is not as simple as ‘print’ or ‘digital’. Underneath each of those categories are hundreds of different delivery mechanisms, each come with their own Pros, Cons and use cases.

 
print vs digital marketing
 

If it helps, think of print and digital as separate umbrellas. Underneath each of those umbrellas is an enormous tool box of platforms that you can pick and choose from when it comes time to plan your event marketing strategy...you really are spoilt for choice!

Print: a brief history

Certainly the more established of the two, print advertising has been around in some shape or form since the 1200’s, when political campaigns and posters advertising family businesses were carved into rocks and bronze plates.

Print surged in the 19th century with newspaper advertising becoming the dominant form of marketing during the times. Fast forward to the 21st century and print advertising is still extremely popular, with industries built of print advertising such as the magazine industry remaining consistently strong with a cool $10+ billion revenue for the industry in the US alone.

The big problem with print is that its impact is extremely difficult to measure. If you dedicate your entire marketing budget to print advertising you’re going to have a tough time showing a return on that investment, and an even trickier time figuring out which of your print platforms was the most impactful.

Navigating the world of digital

Digital is young, fresh and exciting. Up until recently, it was the ‘novelty’ in advertising, but many businesses nowadays will tell you that the majority (if not all) of their marketing budget is spent on digital. It fills the gap that print simply can’t: it’s extremely measurable and targetable.

Digital can quickly turn into a beast that’s extremely difficult to wrangle, especially when you’ve got the looming deadline that is your event! Arguably the most important thing to nail is your point of sale - in your case, this is where your attendees will come to learn more about your event and ultimately purchase their tickets. A good event website is effectively your version of a shop window, so make sure you’re taking time when it comes to picking your supplier here (pro tip: If you don’t want to go through the rollercoaster of searching for good options only to be disappointed, check out Swoogo...you can thank us later)

What YOU should do

Although there is no ‘one solution to rule them all’, we do have a few tips and tricks up our sleeves, along with some advice that we think should help set you in the right direction when planning your next event:

1. Print should be supplementary

There is still a place for print advertising in many of your events, however, try to avoid putting all of your eggs into the print basket. Instead, try thinking of print as your supplementary marketing to your digital campaign. Your digital presence is going to be how you reach the bulk of people and provide them with the most information. Think of ways your print marketing can back up the information they’ve seen and keep your event branding top of mind.

2. Fish where the fish are

When navigating the world of digital marketing, it’s important to always keep in mind the segments that you are targeting. Which social media platforms are they more likely to be using? Do they prefer short snippets of information online, or are they more in-depth readers? Are there any celebrity or social media influencers that your target market responds well to? What time of day are they most likely to be browsing and open to receiving your content?

All of these questions are ones you should be asking yourself when it comes time to decide which digital platforms you’re going to focus on.

3. Take note of circulation

If you do decide to invest in print advertising inside a magazine, publication, or a digital mailer provided by another party other than yourself it’s important to take note of the circulation. Circulation is the number of people who receive the publication every time it’s sent - essentially you want to know the size of the database that is going to receive your advertisement.

To give yourself even more assurance we recommend finding out the ‘readership’ rates. It’s all very well having your advert in a E-mailer than goes out to 10,000 people, but if the mailers average open rate is only 0.3% it might be worth reconsidering just how impactful the investment will be...after all, you want to get as much bang for your buck as possible.

4. Be bold

On average we are exposed to over 5,000 advertisements every day, which means it’s especially important that you put extra thought into the impact your advertisement will have. Grabbing the attention of the right people is equally as important - so whether it’s a bold use of color or some smart wording, have a think about some creative ways your adverts can get noticed.

5. Get to know your space

Once you’ve decided which platforms you’re planning on using, spend some time exploring what’s currently happening in those spaces. It’s always a good idea to know who is currently dominating those platforms, how they’re doing it and then adjusting your campaign accordingly.

6. Subliminal advertising can work wonders

5,000 advertisements a day is obviously too much for one person to take in, which means as people we typically only take notice of the adverts that appeal to us above and beyond the rest. Subliminal marketing is marketing designed to pass below the normal limits of perception - essentially making your ads feel not like adverts at all. David Ogilvy once said, “A good advertisement is one which sells the product without drawing attention to itself,” and that’s exactly the attitude we think you should harness when designing your marketing campaign.

Some creative ways to do this could involve partnering with other industry organizations to cross promote, or arranging for a key influencer to host a meet up at your event, meaning they’ll advertise the event on their social media platforms. Thinking outside the square is key here.

So that’s it for now, we hope these tips and tricks will put you in good stead to nail your next event.

Further reading:

Email marketing 101: How to get your emails into the inbox

How to effectively measure the ROI of your event marketing

20+ event marketing hacks to get more butts on seats

Event Tech Tribe expands technology offering with newest member, EventOPS

Event Technology collective, the Event Tech Tribe, have unveiled the latest addition to their family of solutions for event planners. Their newest member, EventOPS is a platform which allows event organizers to plan and manage their operations and logistics from an intuitive, easy-to-use dashboard, on any device.

EventOPS unveiled their partnership with the Tribe at IMEX in Las Vegas last month. “We’re thrilled to welcome EventOPS to the Tribe. They embody the best-in-craft philosophy and have a fantastic product that, if the reception at IMEX is anything to go by, will add significant value to our customers,” said Event Tech Tribe COO, Marie-Claire Andrews.

Launching in 2017, EventOPS have completed their first months of operation with huge success. “We’ve already made managing some of the largest golf tournaments in the world easier, and to be named one of Event Manager Blogs top 25 event tech startups to watch was the cherry on top,” said EventOPS Co-Founder, Chris Roberts. With the tagline #ditchthebinder, the EventOPS team are on a mission to take event planning to the next level. The platform includes features that allow organizers to centrally manage more effectively, including: budgeting, task delegation, itinerary creation, workflow automation, and risk management from any device.

Integrating the EventOPS platform into the Tribe gives new and existing Tribe customers access to deeper insights about their events and, of course more efficiency. For example, the integration with Tribe members, Swoogo and Hubb will give planners access to live financial performance information about their event and allow users to create the ultimate master calendar containing sessions, tasks, and onsite staff information.

The Event Tech Tribe have gained popularity in 2017 for their alternative approach to event technology which uses a network of API’s to integrate their separate event tech tools. “We work together technically which is fantastic, but the Tribe is so much more than that, it’s about bringing together companies that work together at the client level too,” explained Tribe founding member and CEO of Swoogo, Leonora Valvo. “The Tribe is disrupting the event tech scene, and we’re thrilled to be a part of it,” finished Roberts.

techsytalk LIVE confirms the Event Tech Tribe as technology partners for 2017

NEW YORK CITY, NY. – March 6 – techsytalk LIVE, the industry’s premier event tech conference for meeting planners, has confirmed an exclusive partnership with the Event Tech Tribe to provide the entire technology platform for their upcoming June event in New York City.

The one-day event will take advantage of the entire suite of solutions available from the Tribe. “We’re extremely excited to embrace the energy the Tribe team brings to our industry,” said techsytalk CEO, Liz King. “The Tribe’s philosophy is all about collaborating to create great events. That’s something that we truly believe in at techsytalk,” continued King.

The Event Tech Tribe is a collaborative ensemble of businesses that have chosen to work together technically, but more importantly, to coordinate at a client level. The Tribe offers even professionals access to technologies, expertise and support from its member companies, whose solutions address critical event management workflows including registration, content management, staffing, mobile applications, attendee badging and tracking, and interactive presentations.

“Being selected by techsytalk above all the other options available demonstrates that we really are best-in-craft solutions,” said Greg Lazzaro, President of TRC and one of the five current Tribe members. Lazzaro continued, “There’s no compromise in quality, but we’ve saved the organizers time, money and stress!”

The founding members of the Event Tech Tribe are:

● Hubb – provider of submission, speaker, session, staffing and exhibitor management solutions, based in Vancouver, Wash., USA; http://www.hubb.me

● ShowGizmo – developer of mobile apps for attendees, based in Denver, CO, USA and Wellington, New Zealand; http://www.showgizmo.com

● Glisser – developer of audience engagement software, based in London, New York and Seattle; http://www.glisser.com

● Swoogo – developer of event registration solutions, based in New York; http://www.swoogo.com

● TRC – Lead retrieval, badging and attendee tracking solutions provider, based in Princeton, NJ, USA; http://www.trcbadgerite.com

“Each of our platforms will be used in harmony to deliver an awesome event for the techsytalk team” said Marie-Claire Andrews, CEO of ShowGizmo. Andrews continued, “The Tribe’s goal is to make all event tech deployments easier, faster and at a lower cost than what has been possible in the past. To do this, we’ve brought together similarly minded companies and built a way of working that puts the customer first.”